Table of Contents:Why Most Organizations Are Overpaying for M365Step 1: Pull Your License InventoryStep 2: Identify Inactive AccountsStep 3: Find Over-Licensed UsersStep 4: Audit Your Add-On LicensesStep 5: Locate Unassigned SeatsStep 6: Build Your Right-Sizing Action PlanHow to Document Your Audit for ComplianceThe Compliance Risk of Not AuditingQuick Answers:Start Now, Before Your Next Renewal Most organizations are overpaying for Microsoft 365 and don’t know it. Fifty-six percent of enterprise licenses sit idle, unassigned, undersized, or oversized. It breaks down into four categories: On July 1, 2026, Microsoft’s price increases kick in: E3 licenses jump 8.3%, E5 rises 5.3%, and some

Table of Contents:Why Teams Start Looking for Asana AlternativesMicrosoft-Native Alternatives (Already in Your Tenant)Microsoft Planner: The Closest Asana ReplacementMicrosoft Lists: The Structured TrackerMicrosoft Loop: The Collaborative CanvasThird-Party Alternatives with M365 Integrationmonday.com: The Work OS ApproachClickUp: Feature Breadth on a BudgetWrike: Robust PM for Complex DependenciesTrello: Simple Boards for Small TeamsWhen Asana Is Actually the Right CallHow to Choose: Decision Framework by RoleStart With What You Already Own Your organization is already paying for Microsoft 365, and you likely have a capable project management layer sitting inside your tenant right now. Teams searching for Asana alternatives often miss this entirely, focusing

Table of Contents:Why License Waste Is Worse Than Most Admins RealizeWhat Microsoft’s Built-In Tools Can (and Can’t) DoThe Best Microsoft 365 License Audit Tools1. CoreView2. Zylo3. Torii4. Augmentt5. AdminDroid6. ManageEngine M365 Manager Plus7. ENow Software8. LicenseQHow to Choose the Right Tool for Your OrganizationWhat a Good Audit Actually UncoversAudit Before Your Renewal Date Most IT admins don’t know how much M365 budget they’re wasting. 56% of enterprise M365 licenses fall into one of four categories: Native Microsoft tools won’t show you where the problem is. Microsoft is raising M365 prices on July 1, 2026. E3 goes up 8.3%, E5 climbs

Table of Contents:What’s Changing in July 2026The Full Microsoft 365 Plan Lineup at a GlanceBusiness Plans: Basic, Standard, and Premium ComparedMicrosoft 365 Business BasicMicrosoft 365 Business StandardMicrosoft 365 Business PremiumEnterprise Plans: E1, E3, and E5 ComparedMicrosoft 365 E1Microsoft 365 E3Microsoft 365 E5Frontline Worker Plans: F1, F3, and F5 Add-OnsMicrosoft 365 F1Microsoft 365 F3Microsoft 365 F5 Add-OnsCopilot and AI Features by PlanWhich Plan Is Right for Each Role?How to Cut Your M365 Costs Before July 2026Step 1: Inventory Active vs. Inactive UsersStep 2: Right-Size by RoleStep 3: Audit E5 AssignmentsStep 4: Review Guest and Contractor AccessAudit Your Licenses Before July 2026