Wondering how you can embed a PDF file in SharePoint? In this guide, I will show you the easiest way to embed a PDF in a page in SharePoint and allow users to view it directly. Let’s get started. Table of Contents:Using File and MediaStep 1: Edit the pageStep 2: Add the file and media web partStep 3: Upload and embed the PDFOther Embedding Methods1. iFrame2. Third-party toolsAdobe Acrobat ReaderPSPDFKitMuhimbi PDF Editor Using File and Media SharePoint has now made it even easier to view files on a page. With the updated file and media web part (previously file viewer), […]

Need to implement DLP in SharePoint? In this guide, you will learn about data loss prevention in SharePoint Online, the core principles, how to implement it, and more. Let’s get started. Table of Contents:Data Loss in SharePoint OnlineCore Principles of DLP in SharePoint1. Identifying Sensitive Data2. Categorization and Contextual Awareness3. Least Privilege Access4. Real-time Monitoring and Alerts5. Integration with Overall Security Posture6. Continuous Review and AdaptationImplement DLP in SharePoint OnlineStep 1: Assess your dataStep 2: Create DLP policiesStep 3: Testing and implementationStep 4: User education and trainingAdvanced DLP StrategiesThird-Party DLP Tools1. Fortra Digital Guardian2. SolarWinds Access Rights Manager (ARM)3. Symantec

What common issues will you encounter in SharePoint Online? In this guide, let’s talk about SharePoint Online common issues and what you can do when you encounter them. Let’s get started. Table of Contents:Issue 1: Permissions and Access Control ProblemsWhat are SharePoint permissions?Common Access Control ChallengesManage Permissions EffectivelyIssue 2: File Syncing ErrorsSyncing Issues with SharePoint OnlineSolutions to Resolve Syncing ProblemsIssue 3: Slow Site PerformanceIdentifying Causes of Slow PerformanceHow to Improve SharePoint Online SpeedIssue 4: Integration Challenges with Other SystemsCommon Integration Problems with External SystemsHow to Improve IntegrationIssue 5: Navigation and Usability ConcernsThe Problem with NavigationCommon Usability ChallengesMitigating Navigation and Usability

Can you still add barcodes to SharePoint automatically? In this guide, I will show you how you can easily create barcodes for items in a SharePoint list — all automatic. Let’s get started. Table of Contents:Use of Barcodes in SharePointHow to Create Barcodes in SharePointStep 1: Enable the In Place Records ManagementStep 2: Enable BarcodesStep 3: Edit view columnsBarcodes in SharePoint Online Use of Barcodes in SharePoint SharePoint Online allows users to integrate barcodes into lists and libraries. This integration helps in tracking and managing items more efficiently. Here’s how barcodes (QR codes) are used in SharePoint Online: Barcodes offer a streamlined

What should you include in a maintenance checklist? In this guide, let me walk you through a SharePoint maintenance checklist along with key actions that I suggest. Let’s get started. Table of Contents:Core Components of SharePoint Online MaintenanceRegular System ChecksSecurity Updates and PatchesData Integrity and CleanupUser Management and Site PermissionsRegular Audits and Compliance ChecksSharePoint Online Content ManagementManaging Site Collections and SubsitesLibrary and List MaintenanceArchiving and Data Management StrategiesUser Management and PermissionsRegular Review of User PermissionsTraining and Support for UsersEnsuring Compliance with PoliciesBackup and Disaster RecoveryRegular Backup SchedulesDisaster Recovery PlanningMonitoring and Proactive ManagementPerformance OptimizationOptimizing Page Load TimesRegular Audits for Site PerformanceTroubleshoot

Curious about the different editions of SharePoint? In this article, let’s talk about the different SharePoint editions, their pricing and licensing, and their key and unique features. Let’s get started. Table of Contents:Overview of SharePoint Editions1. SharePoint Online2. SharePoint Server Enterprise3. SharePoint Server Standard4. SharePoint Server Subscription Edition5. SharePoint FoundationPricing and LicensingSharePoint OnlineSharePoint ServerGeneral ConsiderationsKey Features Across Different EditionsUnique Features and Selling Points Overview of SharePoint Editions SharePoint has evolved significantly since its inception. This evolution has given birth to various editions of SharePoint, each tailored to meet specific needs and organizational scales. Note: SharePoint Editions slightly differ from SharePoint

Want to create a glossary page? In this guide, I will show you the step-by-step process of how to easily create your own glossary page in SharePoint. Let’s get started. Table of Contents:Why create a glossary page?How to Create a Glossary PageOptional: Decide the structureStep 1: Create the glossary pageStep 2: Set up the glossary lettersStep 3: Add the glossary topics and termsStep 4: Link each glossary letterEnhancing the SharePoint Glossary Page Why create a glossary page? A glossary page serves as a centralized repository of terms and definitions relevant to a specific domain of knowledge. It’s a valuable tool

Want to protect your folder with a password? In this guide, you will learn how to create a password-protected folder step-by-step, and best practices in managing these folders. Let’s get started. Table of Contents:How Permissions Relate to Data SecurityHow to Create a Password-Protected FolderStep 1: Create a new folderStep 2: Set up folder permissionsStep 3: Add a passwordStep 4: Test the password-protected folderBest Practices for Managing Password-Protected Folders How Permissions Relate to Data Security Permissions in SharePoint are more than just access controls — they’re the backbone of data security. A set of default permission levels (read, contribute, and full control) is

Want to add a background image to a page? In this guide, let’s talk about natively adding a background image to a page in SharePoint — and whether or not it’s possible. Let’s get started. Table of Contents:Can you add a background image to SharePoint?Workarounds You Can Try (Not 100%)1. Image Text Overlay2. Call to Action Web PartOther Options to TryUpcoming Updates to Page Editing Can you add a background image to SharePoint? Unfortunately, SharePoint Online has no native support for setting backgrounds for the whole site and individual pages. It used to be possible in the classic SharePoint under the change

Want to add a page to the navbar? In this guide, you will learn the step-by-step process of how to add a page to the navigation bar in SharePoint Online. Let’s get started. Table of Contents:What is the quick launch navigation bar?How to Add a Page to the Navigation BarStep 1: Copy the URL of the target pageStep 2: Edit the navigation barStep 3: Paste the URL of the target pageHaving an Effective Navigation in SharePoint What is the quick launch navigation bar? The quick launch navigation bar is a menu of links within a SharePoint site. In modern SharePoint