Ryan Clark

Want to create a workflow in SharePoint? In this guide, I will show you how to create a workflow in SharePoint and what to do to create advanced workflows. Let’s get started. Workflows in SharePoint Online As you know, workflows in SharePoint Online help automate business processes and repetitive tasks. Some examples of workflows you can create include: There are also built-in workflow options that are a bit simpler, like creating a rule or setting up an alert for a list. However, the real workflows are found in the integration of Power Automate where you can create custom workflows. 👉 […]

Need to copy a list? In this guide, I will show you how to copy a list in SharePoint Online using different methods. Let’s get started. Why duplicate a SharePoint list? Duplicating a SharePoint list can save time and simplify workflows in many scenarios. Here are some common reasons why you might want to copy a list: Duplicating a list is especially important in cases where maintaining consistency across different sites is key. For example, copying the same structure for another team eliminates repetitive setup work if your team uses a task tracker on one site. A duplicate list also

Want to make a site public? In this guide, I will show you how to easily make a site public, and what to do if the option isn’t there. Let’s get started. Private vs Public Sites Private and public SharePoint Online sites serve different purposes. For the basics, private sites are accessible only to approved members, while public sites can viewed by anyone with the link. Here’s a quick breakdown of some of their differences: That means if you want to increase visibility and collaboration, you want to change the site to public. It’s especially useful for content meant to

Want to create a team site? In this guide, I will show you step-by-step instructions on how to create a team site in SharePoint Online easily. Let’s get started. What is a SharePoint team site? A team site is one of the main types of modern sites in SharePoint Online. In contrast to communication sites, a team site is designed to become a workspace for collaboration for teams. Its key features include: From its name, team sites are designed to help with teamwork, hence its features. These SharePoint sites prioritize tools that keep everyone aligned and provide access to real-time

Want to know more about SharePoint Spaces? In this guide, I will introduce you to SharePoint Spaces, its key features, common uses, and much more. Let’s get started. What is SharePoint Spaces? Starting with the basics, SharePoint Spaces allows users to create immersive, 3D, and mixed-reality experiences. It’s designed for businesses and teams to visualize content in ways that go beyond “traditional” 2D displays. Some examples of how it can be applied include: With SharePoint Spaces, users can have a unique way to present that encourages exploration and engagement. Imagine having a presentation with interactive elements like videos, images, and

Not sure if SharePoint is compliant? In this guide, let’s talk about SharePoint whether or not it’s HIPAA compliant, and its limitations and considerations. Let’s get started. What is HIPAA compliance? HIPAA compliance refers to meeting the standards set by the Health Insurance Portability and Accountability Act (HIPAA). It safeguards sensitive patient health information. Here are the key components of HIPAA compliance: Basically, entities must implement administrative, physical, and technical safeguards. Regular training and audits are also needed and non-compliance can lead to penalties and reputational damage. SharePoint’s Security Features SharePoint includes several built-in features designed to protect sensitive data.

Not sure how to delete a file? In this quick guide, I will show you how to easily delete a file in SharePoint Online in various ways. Let’s get started. What happens when you delete a file? When you delete a file in SharePoint Online, it doesn’t disappear immediately. Instead, it’s moved to the recycle bin. The flow goes like this: This feature allows you to recover deleted files for up to 93 days unless you manually delete them permanently. So technically, you can recover accidentally deleted files easily, though once the retention period is over, files can’t be recovered.