Ryan Clark

Need to share a site with someone outside your organization? In this guide, I will show you how you can easily share a SharePoint site with external users. Let’s get started. How does external sharing work? As it implies, external sharing lets you collaborate with people outside your organization. This feature allows users to share sites, files, or folders with external users, like clients or partners, securely. Here are key points about how it works: Normally, external users can only see what they’ve been given explicit access to, and they cannot browse other content. But when you invite them to […]

Deleted a file by accident? In this guide, I will show you how you can recover deleted files from SharePoint Online. Let’s get started. Where do deleted files go? It’s likely that you have accidentally deleted some files, and you’re wondering where they are right now. Well, when files are deleted in SharePoint, they don’t vanish immediately (thankfully) but move to the recycle bin. Here’s how it works: If you’re wondering about the redundant recycle bin, this feature helps users recover files they might have removed by mistake. But if the files aren’t in either recycle bin, you might still

What does this web part do? In this guide, I will show you what the “My feed” web part is all about and how to set it up and configure it. Let’s get started. What is the “My feed” web part? Basically, the “My feed web” part provides a personalized view of your activities across Microsoft 365 services. Think of it as your SharePoint news channel, with updates and information that match your work and daily patterns. Here are a few things it can show: For example, if you’re collaborating on a project, this web part keeps you updated on

 Confused about these two? In this guide, I’ll explain how these type of versioning in SharePoint differs from one another. Let’s get started. How Version History Works in SharePoint Online In SharePoint Online, version history tracks every change you make to documents, lists, or pages. It’s a nice feature as it can make error recovery effortless and make it easy to track who changed what. Here are its three key features: Version history is enabled by default on all new document libraries and lists. As for how many versions, well, it stores the last 500 versions of a document, which

Need SharePoint for project management? In this guide, I’ll show you how to use SharePoint for project management through its default features. Let’s get started. What to expect when using SharePoint? Although you can use SharePoint for many things, it has the right features and capabilities to help teams collaborate. Some of the things you can expect here include: For example, let’s say you’re managing a marketing campaign project. With SharePoint, you can access a centralized project site where everyone can access key resources like guidelines and drafts. Each team member can also be assigned tasks through task lists, with

Not sure how to search in SharePoint? In this guide, let’s talk about how to search in SharePoint Online and some advanced search techniques. Let’s get started. The Modern SharePoint Search Functionality Let’s talk a little bit about how the search works first. Well, the modern SharePoint experience offers a more simplified search experience designed for efficiency. Here’s how it works: The experience in modern SharePoint differs significantly from its classic counterpart. For example, the modern experience now features a cleaner, more intuitive design with dynamic previews of results. Other differences include: These improvements make modern SharePoint more efficient for

Need to rename a site? In this guide, I will show you how you can quickly rename the site in SharePoint Online. Let’s get started. Why rename a site? Renaming a SharePoint site can be necessary for several reasons. Some examples include: The most common reason is that it helps align the site with current organizational goals or rebranding efforts. However, no matter how you change the site name, make sure the name is concise, intuitive, and aligned with its purpose. 👉 Related: SharePoint Naming Conventions: Best Practices and Guidelines How to Rename the Site Renaming a SharePoint site is

Not happy with those SharePoint shortcuts? In this guide, I will show you how you can easily remove any SharePoint shortcut from OneDrive. Let’s get started. What is this SharePoint shortcut in OneDrive? Basically, a SharePoint shortcut in OneDrive is a linked folder that connects to a shared library or folder in SharePoint. You can enable this on a document library by hitting its icon in the command bar: It allows you to access shared content directly from your OneDrive without manually navigating to SharePoint. Unfortunately, while convenient, these shortcuts can sometimes clutter your OneDrive or cause confusion. If you

Want to design your site? In this guide, let’s explore the different ways you can design your SharePoint Online site. Let’s get started. Why design your site? As you know, designing your SharePoint site matters because it impacts usability and collaboration. Some reasons why you should put some effort into site design: A thoughtful site design helps users experience less confusion and more productivity. So in a way, it can help build trust in the platform and make it a go-to resource for teams and projects. Now let’s get on how you can do this: Option 1: Apply a Site

Want to create a form for your list? In this guide, I will show you how to easily create forms in SharePoint Online using the new forms feature. Let’s get started. What’s the new forms feature? You may have noticed the “Forms (New)” button in the command bar and wondered what that might be. Well, this one, in the spirit of the modern experience, makes creating forms easier and even more flexible. What’s new here are the following: That’s right, the forms integrate seamlessly with SharePoint lists and you can even customize it to match the looks. Submissions are stored