Ryan Clark

Curious about the flow option in a library? In this guide, let’s talk about flow in SharePoint Online, its components, how to create one, and more. Let’s get started. What is a SharePoint flow? It’s an automated workflow that connects tasks, processes, or data within SharePoint and other applications. You can build them using Power Automate to simplify repetitive business processes and help teams work more efficiently. Key features include: These flows are used in many scenarios, such as setting one to send an email alert when a file is uploaded to a library. Other common scenarios where you can […]

Need to share your site? In this guide, I will show you how to grant access to SharePoint Online, especially in lists and libraries. Let’s get started. What are SharePoint permission levels? SharePoint permission levels determine what actions users can take within a site. What’s nice though is that these levels are pre-configured sets of user permissions grouped to match common roles. Here are the default SharePoint permission levels: These levels simplify access management by aligning permissions with typical user needs. You can assign them to individuals or groups, though I highly recommend using groups to make it more efficient.

Want an Excel file from your list? In this guide, I will show you how to easily export a SharePoint List to Microsoft Excel. Let’s get started. Exporting a SharePoint List to Excel Exporting a SharePoint list to Excel is straightforward. The first step is to locate the desired list, open it in its desired view, and then look for the “Export” button. Select “Export to Excel” from the choices: That will immediately start the file download, and the result is a file with the extension .iqy. You can then open that file and Excel will connect to SharePoint and

Have some videos you want to download? In this guide, I will show you how to download videos from SharePoint Online, along with some alternatives. Let’s get started. Can you download videos from SharePoint? Fortunately, yes, you can download videos from SharePoint, although it depends on permissions and file access settings. SharePoint allows users to download files, including videos, if the organization has enabled downloading for their account. Here are some key points to keep in mind: For the first point, take note that without appropriate permissions, the download option won’t even appear. That’s why if you encounter issues, you

Need to update the permissions? In this guide, I will show you how to change permissions in SharePoint Online including unique permissions. Let’s get started. What are SharePoint permission levels? SharePoint permission levels define a user or group’s actions on a site, library, or item. Basically, they control access and determine who can view, edit, or manage content. What’s nice is that SharePoint provides default permission levels to make management easier. The default permission levels you will find in SharePoint are the following: As you might already know, these levels can be assigned to individuals or groups. Groups help organize

Need to add a user? In this guide, I will show you different methods of adding users to SharePoint Online. Let’s get started. What happens when you add a user? Basically, when you add someone to SharePoint, several things happen so they can access the site or resources. Here’s a summary of it: Once the user accepts the invitation, they’re automatically granted access, so make to assign the right permissions. On the other hand, you can always kick them out of the site, but there’s still some risk if you invite the wrong person. 👉 Related: User Information List in

Not sure how to add links? In this guide, I’ll show you how to add a link in SharePoint Online from hyperlinks to quick links. Let’s get started. Adding Links for Navigation and Resource Sharing What’s nice about adding links is that they can improve navigation and help users quickly access important resources. Common ways you can add links include: In a way, adding links can make a site more user-friendly and organized. However, always use clear and descriptive text for your links so that users can understand where the link leads. Adding a Hyperlink in a SharePoint Page You

Thinking of implementing SharePoint Server? In this guide, let’s talk about the costs of running a SharePoint Server, along with other expenses to consider. Let’s get started. Licensing Components of SharePoint Server Alright, before anything else, it’s important to understand the licensing structure before you make a purchase. The system includes two primary components: The system license is required for each server running SharePoint for the base rights to install and use the software. CALs though are needed for each user or device accessing the server. They come in two types: For CALs, you can choose between licensing individual users