Ryan Clark

Want to preserve a specific site? In this guide, let’s talk about how to archive a SharePoint Online site and what considerations to take. Let’s get started. Disclosure: Archiving Sites Isn’t Free Unfortunately, archiving isn’t free, as archiving sites is part of the Microsoft 365 Archive program. This will allow you to move sites into a cold storage tier where you can maintain most of the site settings. This includes: An archived site won’t consume active storage quota and can’t be accessed by users, except through Purview or admin search. But the point remains, it’s not free, and there’s a […]

Felt your intranet is slowing? In this guide, let’s talk about the common causes of slow SharePoint performance and what you can do about it. Let’s get started. Large File Sizes When uploading or accessing large files, the system takes longer to process the data. These files can cause: To manage this, compress files before uploading to reduce their size. For example, if you’re planning to upload images, you might want to use services like TinyPNG for compression: Use SharePoint’s recommended file size limits. Consider storing rarely accessed large files in external storage solutions to keep the platform lightweight and

Not sure about this check out feature? In this guide, let’s talk about the check out feature in SharePoint Online, its benefits, and more. Let’s get started. What is the check out feature? The check out feature in SharePoint allows users to lock a file for exclusive editing. Here’s why this feature is useful: When a file is checked out, SharePoint marks it with a special icon to indicate its status, which others can see. Basically, when a document is checked out, no one else can make changes to it until it is checked back in. How to Check Out

Thinking of using SharePoint this way? In this guide, let’s talk about understanding SharePoint as a database and its limitations for this. Let’s get started. Can you use SharePoint as a database? Well, yes, and no. SharePoint is often used as a lightweight alternative to traditional databases, with reliance on lists to store and manage data. Here’s how it “can” work: On the downside, while SharePoint can mimic a database, it’s designed for collaboration, not heavy data processing. It’s suitable for small to medium-sized datasets and excels in environments where teamwork and data sharing are priorities. For complex data relationships

Can you consider SharePoint a CMS? In this guide, let’s talk about content management systems and whether or not SharePoint is one. Let’s get started. What are content management systems? Content management systems (CMS) help create, manage, and organize digital content efficiently. They are widely used for building websites, intranets, and managing online content, with features like: In a nutshell, these systems let businesses update their content quickly, maintaining relevance and accuracy. Popular examples include WordPress, Joomla, and Drupal, with each having unique features suited to specific industries. SharePoint as a CMS SharePoint is a powerful tool for managing and

How do you publish anything? In this guide, let’s talk about publishing in SharePoint Online including documents, files, and pages. Let’s get started. Classic vs Modern Publishing Features SharePoint Online offers two approaches for publishing: classic and modern. Each has its unique characteristics and use cases: Nowadays, most users are used to the modern experience and prefer its faster and more responsive content creation. But when deciding between the two, consider your audience’s needs and the type of content you’re publishing. Modern sites are continuously updated by Microsoft, making them more future-proof for evolving business requirements. 👉 Related: SharePoint Classic

Trying to bring back a document you deleted? In this guide, I’ll show you how you can easily recover a deleted document from SharePoint Online. Let’s get started. Where will the deleted document go? The good news is that when you delete a document in SharePoint Online, it doesn’t disappear immediately. Instead, it moves to the recycle bin, which should be the first place to check if you need to recover a file. Here’s how it works: Files in both bins are recoverable within the time limit, and after 93 days, they’re permanently deleted. If your document isn’t in the

Not sure how to log in? In this guide, I’ll show you how to log in to SharePoint Online easily, handle some issues, and more. Let’s get started. How to Access SharePoint Online Accessing SharePoint Online is simple and quick. The fastest way to do it is to enter your organization’s SharePoint site URL in the browser, which looks something like this: https://[yourorganization].sharepoint.com That will bring you to the sign-in page: Enter your email address and your correct password and if prompted, complete any additional security steps like MFA. After that, you will land on the home site of your