Ryan Clark

Which one is better? In this guide, let’s talk a closer look at SharePoint and Dropbox Business and focus on what matters. Let’s get started. What are SharePoint and Dropbox Business? SharePoint is Microsoft’s document management platform for file storage, collaboration, and advanced document management. More than a storage drive, it offers intranet capabilities for: SharePoint is tightly integrated with Microsoft 365. This means it connects directly with tools like Teams, Outlook, Word, Excel, PowerPoint, and OneDrive. If your organization already relies on Microsoft products, SharePoint becomes an extension of your workflow. Dropbox Business is Dropbox’s answer to business and […]

Feels like your sites are slowing down? In this guide, let me share a few practical SharePoint performance tips I have learned over the years. Let’s get started. 1. Compress and Resize Images Before Uploading Even if your internet is decent, loading a 5MB+ image on a SharePoint page filled with other content slows everything down. SharePoint still has to serve that data every time someone visits the page. So here’s what you can do: When using tools, you simply need to drag your images into the page and then download their optimized versions. Modern image formats like WebP are

Looking for a chat option in SharePoint? In this guide, let’s explore the best options you have for a chat in SharePoint Online, including the default one. Let’s get started. Default: Microsoft Teams Integration Whenever you create a new Team, Microsoft automatically spins up a linked SharePoint Online site behind the scenes. On the other hand, if you create a site, it doesn’t automatically create a Microsoft Team or any of its features by default. However, you can later link a Team to a SharePoint site: There’s usually that button on the site home page, and once you click on

Looking for the best task tools in SharePoint? In this guide, let’s go over the different task management tools available in SharePoint Online. Let’s get started. Task Management in SharePoint Task management in SharePoint has come a long way from the days of basic task lists. Now, it’s part of a broader Microsoft 365 ecosystem that connects apps, automates workflows, and improves team coordination. Today, you have a lot of options, tools you can actually use within SharePoint, like: Modern SharePoint is no longer just a document library or static site. It’s a place where you can manage tasks, follow

Need to classify documents effectively? In this guide, let’s talk about practical metadata examples that can help organize your files efficiently. Let’s get started. What are some common metadata fields used today? As you know, metadata fields (which are essentially columns) help sort, find, and manage documents better. Here are some fields you will often see being used: These fields allow users to filter and sort documents without digging through folders. For example, if you tag a file as “final” and “marketing,” it’s easy to pull it up later during team reviews or audits. Most companies set these up to

Want to move your files from Google to SharePoint? In this guide, let’s talk about the options and which are the easiest ways to migrate to SharePoint. Let’s get started. Why switch from Google Drive to SharePoint? Switching from Google Drive to SharePoint is a common move for organizations growing into the Microsoft 365 ecosystem. SharePoint offers deeper integration with tools like Teams, Outlook, and OneDrive, making collaboration better. Here are some reasons for this migration: This switch supports better collaboration, especially for hybrid or remote teams. For example, SharePoint’s document versioning and co-authoring are helpful for managing the content

Thinking of building your intranet project from scratch? In this guide, I will show you how to create your own SharePoint intranet from scratch in a few simple steps. Let’s get started. Step 1: Define your goals and audience Before building anything, you need to know why you’re building it in the first place (like laying the foundation of a house). Focus on these: The items above will make it easier to way easier to plan out the rest and avoid something too complicated or too simple. If you’re a small or mid-size organization, it’s smart to focus on just

Want to understand how both tools connect? In this guide, let’s talk about file collaboration between SharePoint Online and Microsoft Teams. Let’s get started. Where do the files go? When you share a file in Teams, you’re actually storing it in SharePoint or OneDrive, depending on the context. Well, you won’t notice anything as it feels seamless in Teams, but there’s a smart structure behind the scenes. Here’s the breakdown: I may need to expound on this a bit… So files shared in standard channels are stored in the team’s SharePoint site, specifically within the documents library. Each channel has

Not sure if you can access the admin center? In this guide, let’s talk about the different admin center roles in SharePoint Online and what they can do. Let’s get started. Who can access the SharePoint admin center? You already know that not everyone in Microsoft 365 can access the SharePoint admin center. Only specific roles have the right permissions to manage settings and features there. To make it simple, there are only 2 roles that can do that: These are the only two roles that can log into the SharePoint admin center. Even though other roles like Teams Admin

Confused about the access control settings? In this guide, let’s discuss the access control in SharePoint Online so you can manage permissions easily. Let’s get started. What are permission levels? Permission levels in SharePoint define what actions users can take on a site, library, or file, sort of like pre-set bundles of rights. Here are the common permission levels: Most of them are easy to understand, except for edit and contribute, where edit lets users delete content (the difference). These permission levels help admins avoid assigning too many rights manually, keeping things rather consistent. There are also SharePoint groups (collections