Ryan Clark

As the Modern Workplace Architect at Mr. SharePoint, I help companies of all sizes better leverage Modern Workplace and Digital Process Automation investments. I am also a Microsoft Most Valuable Professional (MVP) for SharePoint and Microsoft 365.

[Guide] How to Access Documents in SharePoint Online

How to Access Documents in SharePoint Online (Guide)

Do you want to know the best way to access documents in SharePoint Online? Well, to be precise, there really is no better way. It all depends on the situation, the device you’re using, and even the purpose of why you want to access a document. In this article, I’ll share different ways of how you can access documents in SharePoint Online and what each method is best used for. Let’s get started. How to access documents in SharePoint Here are methods you can use to access documents in SharePoint Online: 1. Use the SharePoint Online site web interface The […]

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Zoom vs Microsoft Teams Comparison: Features Showdown

Zoom vs Microsoft Teams Comparison: Features Showdown

Confused between Zoom and Microsoft Teams? In this article, we will talk about Microsoft Teams and Zoom and how their features (user interface, security, and more) compare. Let’s get started. What is Zoom? Regarding virtual events, seminars, and video conferencing, Zoom is always one of the software that gets mentioned. That’s because Zoom is the most popular video conferencing software built with a simple user interface. Most people that need to meet online usually start with Zoom simply because it’s known for its generous free version. By the way, a lot has changed with Zoom and you will notice that it has

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Guide: How to Set up an Expense Report App Using Power Apps

Guide: How to Set up an Expense Report App Using Power Apps

Need an app for reporting expenses for your business? In this article, I will show you how to easily set up an expense report app with Power Apps so you don’t have to start from scratch. Let’s get started. What are Power Apps? Power Apps is a Microsoft tool to create custom apps for business needs without writing a single code. There are three basic types of Power Apps: Since we will be dealing with a canvas app in a short while, you should at least know a little about it. Canvas apps are called as they are because they

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Microsoft Office 365 in the Cloud: Does It Exist?

Microsoft Office 365 in the Cloud: Does It Exist? (2025)

Is it a cloud productivity tool? In this guide, let’s talk about Microsoft Office 365 and whether or not it exists in the cloud. Let’s get started. What is Microsoft 365 Cloud or Office 365 Cloud? Well, technically, there is no specific product called “Microsoft 365 Cloud” or “Office 365 Cloud.” However, Microsoft 365, formerly Office 365, is a cloud-based suite offering Office applications and more. Here’s what makes Microsoft 365 stand out: Even though apps like Word and Excel have desktop versions, they rely on the cloud (at least, the updated ones do). Cloud integration also allows real-time collaboration,

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Beginner’s Guide: How to Use Microsoft Lists in Teams

Beginner’s Guide: How to Use Microsoft Lists in Teams

Need to learn how to use Microsoft Lists right within Teams asap? In this beginner’s guide, I’ll show you step-by-step how to use the Microsoft Lists app without leaving Microsoft Teams. Let’s get started. What is Microsoft Lists? Are you familiar with SharePoint Online? If yes, then you know what a SharePoint list is, right? Then you already have an idea of what the Microsoft Lists app is all about. In simple words, Microsoft Lists is like the standalone app of SharePoint Lists that you can use even outside the context of SharePoint Online. Inside a list, you would see the

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Skype for Business vs Teams: Only One Remains in 2023

Skype for Business vs Teams: Only One Remains in 2025

How will Microsoft Teams measure up to Skype for Business? In this article, let’s talk about the future of communication and collaboration in Microsoft through Microsoft Teams and Skype for Business. Let’s get started. Overview Let’s start with a basic overview of both apps first. Later on, we will go through the comparison of specific features and functions. What is Skype for Business? Are you familiar with the free version of Skype? You probably have it installed on your computer. The free Skype is great for communication and meeting (group calling) up to 100 people. It’s free to use unless

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Microsoft 365 Tools Overview: The Ultimate Guide (2023)

Microsoft 365 Tools Overview: The Ultimate Guide (2025)

Do you know all Microsoft 365 tools? In this article, I will give you an overview of all the tools available in the Microsoft 365 universe and what they’re made for. Let’s get started What is Microsoft 365? Microsoft 365, which was called Office 365, is a subscription service that provides you access to various business and office applications. It’s basically a combination of tools and features from the following: There are various plans in Microsoft 365 (for home, office, business, etc.) that come with a combination of apps and tools. If you’re running a business and you need a one-stop-one-shop for

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Guide: How to Make a File Read-Only in SharePoint Online

Guide: How to Make a File Read-Only in SharePoint Online

Do you want to make all files open in read-only by default? In this article, I’ll share a trick I learned on how to enforce the read-only mode to files in SharePoint Online and OneDrive. Let’s get started. Always Open Read-Only I always hear a question from clients if there’s a way to make all files in SharePoint open in view mode only. Unfortunately, as of today, there is no built-in method or feature (or any one-click button) to change the default settings. However, I found one that might work. The twist though is that you can do the change

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How to Protect Confidential Content on SharePoint Online

How to Protect Confidential Content on SharePoint Online

Worried about your confidential documents in SharePoint Online? In this article, let’s discuss the methods you can use to protect your confidential content in SharePoint and gain peace of mind. Let’s get started Methods to protect confidential content on SharePoint Online There are a lot of security risks in SharePoint like: Fortunately, there are ways to mitigate these risks. 1. Create a data classification scheme The first step is to have some sort of identification scheme to have a clear definition of what passes as confidential. Naturally, you need to know what it is you need to protect before you can take action. There

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Lifecycle Management Tools in Microsoft Teams (Updated)

Lifecycle Management Tools in Microsoft Teams (Updated)

What lifecycle management tools can you use in Teams? In this article, let’s explore Microsoft Teams lifecycle management and what built-in tools you can use to implement it. Let’s get started. What is Microsoft Teams lifecycle management? Microsoft Teams is a great collaborative space for teams and employees. Unfortunately, when unmanaged, things can get complicated and chaotic, especially with sprawl, orphaned teams, and a lot more. This is where lifecycle management comes in — a process of monitoring teams from their conception down to their archival. Specifically, lifecycle management touches the three phases of a Microsoft Teams team: Each of these phases has potential issues that

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