How to Sync Employer’s SharePoint Site to Your Computer

Last Updated on October 14, 2024

Need to sync with your employer’s SharePoint site?

In this guide, I will walk you through syncing your employer’s site in SharePoint down to your computer.

Let’s get started.

Table of Contents:

What do you need for syncing?

As you may have suspected, you need to have full access to the site to be able to sync up with it on your computer.

Here’s what you need:

Naturally, you need a strong and stable internet connection especially when setting up the sync for the first time. 🙂

But really, the most important here is that you have the right access and permissions to do this.

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Since we’re talking about ‘syncing’ here, this most likely means all the files in a document library or libraries in SharePoint.

To sync SharePoint files, navigate to the site and find the document library you want to sync.

In the toolbar at the top of the library, click the sync button:

This action will trigger the OneDrive client, which will then guide you through the remaining steps to sync the library.

Make sure to grant any permissions requested by OneDrive.

A prompt will then appear asking to open Microsoft OneDrive:

If you have it already, you can simply click on the ‘open’ button, but if not, there’s also a link there to install OneDrive.

From there, a new window will confirm the sync setup.

Since the sync started from a library, it will automatically sync the files and folders there, though you can also change this.

After the sync setup is complete, you will now be able to access your files directly from your computer. 🙂

You will now see a folder named after your organization or the synced Microsoft SharePoint site.

Similar to how you open files in Windows File Explorer, you can now open, edit, or delete files on the library items.

Whatever changes you make to the files, they will automatically sync back to SharePoint when you’re online.

Unfortunately, syncing SharePoint Online files doesn’t go as smoothly as planned. 🙁

Some examples:

There are also permission errors, which well, due to insufficient permissions.

If you’re not an admin, you may need to contact your administrator to make sure you have the necessary access rights.

But like always, if issues persist, try restarting your computer or re-linking your OneDrive account

Do you have any questions about syncing your employer’s site to your computer? Let me know below.

For any business-related queries or concerns, contact me through the contact form. I always reply. 🙂