SharePoint

Want to see all your events in one calendar? In this article, I will show you how to create a calendar overlay in SharePoint Online, remove it, and change the settings. Let’s get started. What is calendar overlay? Have you tried using a calendar app that pulls data from different sources? That’s exactly what a calendar overlay is. It’s a feature that allows you to view multiple calendars side by side to easily compare and contrast the events and appointments scheduled on each one. With calendar overlay, you can see all of your important dates and events in one place, […]

Need to create an alert for your list? In this guide, I will show you a few options that will enable you to receive email alerts based on items changed, rules, or a reminder. Let’s get started. List email notification alert options in SharePoint There are lists where you want to be updated as soon as changes are made. Fortunately, this is quite easy to do in a list in SharePoint Online. You can even send emails to other users as well. Note: The options I listed here are also applicable in a document library. More info on list vs

Curious about your storage quota? In this guide, I will show you how to see the storage information in SharePoint, set the site storage limits, manage those limits, and much more. Let’s get started. How to see the storage metrics in SharePoint In SharePoint, tenants get 1 TB of storage per organization plus 10 GB of additional storage for every licensed user. Since the additional storage stacks up, you can have an additional storage of 1 TB if you have 100 licensed users. Some organizations might still get short, which is why Microsoft offers $0.20/GB/month or $200/TB/month for extra file

Are you familiar with the content types in SharePoint? In this article, I will explain the uses of modern content types, how they’re different from the classic ones, and how to create them. Let’s get started. What are content types in SharePoint? Content types have been around for a long time. For new users of SharePoint, the concept of content types might get a little confusing as it’s sometimes confused with metadata. That makes sense since technically, a content type is a group or collection of metadata columns and other things that you can reuse. If you’re new here, metadata, on the

Noticed the site templates option in the settings panel? In this guide, let’s talk about SharePoint site templates, how to apply a template, create custom ones, and answer common questions. Let’s get started. What are SharePoint site templates? The concept of site templates is easy to understand, though needs some explanation. In its most basic form, site templates are the key to the different types of sites you can create in SharePoint Online. Modern SharePoint site templates include: There are other basic site templates like an enterprise wiki and a publishing portal — both of which are classics. Note: For more on the different types of sites, go

Wondering if you can copy a modern theme from one tenant to another? In this article, I will show you a simple method to copy a modern SharePoint theme to another tenant in SharePoint Online. Let’s get started. How to copy a modern theme to another tenant Normally, if you want to create a similar site on another tenant, what you need to do is to design the site from the ground up. The less manual method is to use a cmdlet to get the theme from the source tenant — then copy and paste the JSON. Fortunately, there is a way

Want to make your columns look more interesting? In this article, I will show you how to apply column formatting, some examples, and how it differs from formatting with the field customizer. Let’s get started. Overview of the formatting options in SharePoint SharePoint Online is an excellent platform for creating intranets and using them to house data through lists and documents. If you didn’t know, SharePoint went through an evolution that gave its users a new experience, especially with how things look inside. With that came different formatting options available in SharePoint Online: Column formatting allows you to customize or change how the column fields in SharePoint

Do you want to know the best way to access documents in SharePoint Online? Well, to be precise, there really is no better way. It all depends on the situation, the device you’re using, and even the purpose of why you want to access a document. In this article, I’ll share different ways of how you can access documents in SharePoint Online and what each method is best used for. Let’s get started. How to access documents in SharePoint Here are methods you can use to access documents in SharePoint Online: 1. Use the SharePoint Online site web interface The

Do you want to make all files open in read-only by default? In this article, I’ll share a trick I learned on how to enforce the read-only mode to files in SharePoint Online and OneDrive. Let’s get started. Always Open Read-Only I always hear a question from clients if there’s a way to make all files in SharePoint open in view mode only. Unfortunately, as of today, there is no built-in method or feature (or any one-click button) to change the default settings. However, I found one that might work. The twist though is that you can do the change

Worried about your confidential documents in SharePoint Online? In this article, let’s discuss the methods you can use to protect your confidential content in SharePoint and gain peace of mind. Let’s get started Methods to protect confidential content on SharePoint Online There are a lot of security risks in SharePoint like: Fortunately, there are ways to mitigate these risks. 1. Create a data classification scheme The first step is to have some sort of identification scheme to have a clear definition of what passes as confidential. Naturally, you need to know what it is you need to protect before you can take action. There