Not sure how both these platforms differ? In this article, let’s talk about how Microsoft 365 and SharePoint Online differ, and why they’re often confused. Let’s get started. Table of Contents:What is Microsoft 365?What is SharePoint Online?Comparison: Microsoft 365 vs. SharePoint1. Core functionality2. Target audience3. Integration4. Customization and scalability5. Pricing and licensingWhy they’re often confused?Use Cases and ExamplesExample 1: Microsoft 365Example 2: SharePoint OnlineUsing SharePoint and Microsoft 365 What is Microsoft 365? As you may already know, Microsoft 365 is a cloud-based subscription service. Its main selling point is its various productivity tools that can help individuals and businesses to […]

What benefits can you expect from SharePoint? In this article, I want to talk about the SharePoint benefits for organizations and businesses like yours. Let’s get started. Table of Contents:1. Cloud-Based Accessibility2. Improved Collaboration3. Centralized Document Management4. Integration with Microsoft 3655. Advanced Security Measures6. Scalability and Customization7. Business Intelligence and ReportingUsing SharePoint Online 1. Cloud-Based Accessibility Do you need a platform that you can use anywhere? What’s nice (and well, can be disadvantageous as well) is that you can use SharePoint anywhere at any time. Specifically: The bright side with this is that your data is always safe from physical

Want to create a view? In this guide, I will give you a walkthrough of creating a view in a SharePoint list in a few simple steps. Let’s get started. Table of Contents:What are views in SharePoint Online?How to Create a View in a ListStep 1: Find the optionStep 2: Configure the basic settingsStep 3: Customize the viewWhen to use views?How does a custom view differ from a regular view? What are views in SharePoint Online? From the name itself, views allow you to display list data in different formats for various reasons. They help present information in a way

Need to disable external sharing on some sites? In this guide, I will walk you through the steps of disabling external sharing on sensitive sites in SharePoint Online. Let’s get started. Table of Contents:What is external sharing?Identifying Sensitive SitesDisabling External SharingOrganization-Wide External Sharing SettingsStep 1: Access the SharePoint admin centerStep 2: Set sharing to specific levelsStep 3: Check file and folder linksSite Collection-Level SettingsStep 1: Access the SharePoint admin centerStep 2: Select the site collectionStep 3: Adjust the sharing settingsConfiguring Domain RestrictionsStep 1: Access the SharePoint admin centerStep 2: Enable the settingStep 3: Add domainsUsing Security Groups for External SharingStep

Can’t find the default groups? In this guide, I will walk you through the steps of creating the default groups in SharePoint Online. Let’s get started. Table of Contents:What are SharePoint groups?How to Create the Default GroupsStep 1: Go to the permsetup pageStep 2: Set up the groupsManaging SharePoint Groups What are SharePoint groups? Basically, these groups are collections of users that allow you to manage SharePoint permissions efficiently on a site. That’s because each group (including custom groups) has its own default permission levels. The default groups are the following: These groups help control who can access certain content

Need to set the site storage limit? In this guide, I will walk you through the steps of setting the site storage limit in SharePoint Online. Let’s get started. Table of Contents:Why set the site storage limit?Automatic vs Manual Storage ManagementHow to Set Individual Site Storage LimitsStep 1: Go to the SharePoint admin centerStep 2: Change to manual managementStep 3: Find the site to manageStep 4: Set the limitHandling SharePoint Storage Limit Exceedances Why set the site storage limit? Well, doing it is actually a practical approach to managing resources and ensuring smooth operations. Here’s what you get if you

Need some SharePoint apps? In this guide, I will walk you through the top-rated SharePoint applications for SharePoint that you can use right now. Let’s get started. Table of Contents:What are SharePoint apps?Top SharePoint Apps1. Employee Directory 3652. SharePoint|sapiens Event Management Add-In3. HelpDesk Plus4. Adobe Acrobat for Microsoft 3655. SPE Intranet6. Construction Management System7. Employee Onboarding Tool8. SharePoint Knowledge Management Software9. Asset Management System10. Bid Management System11. Image Maps12. Timeline Web Part for SharePoint What are SharePoint apps? If you’re not sure what they are, they’re technically tools that can add extra features and functionalities. Common types of SharePoint apps:

Want to change the root site? In this guide, I will walk you through changing the root site in SharePoint Online from the admin center. Let’s get started. Table of Contents:What is a root site in SharePoint?Here are its key characteristics:How to replace the root site?Step 1: Go to the SharePoint admin centerStep 2: Find the root siteStep 3: Replace the root siteImportant Considerations What is a root site in SharePoint? Basically, the root site is the primary entry point for your organization’s SharePoint environment. It’s automatically created when you set up Microsoft 365, and its URL is typically structured

Want to change the site’s privacy settings? In this guide, I will walk you through the steps of changing a site’s privacy settings from private to public. Let’s get started. Table of Contents:What are SharePoint site privacy settings?Changing a site’s privacy settingsStep 1: Open the site informationStep 2: Modify the privacy settingsWhat about communication sites? What are SharePoint site privacy settings? In SharePoint Online, there are two main privacy settings for sites: These settings control who can access and interact with your SharePoint Online site. In addition, you can see these choices right away when creating a modern team site.

Everything has a limitation, even SharePoint Online. In this guide, I will walk you through these limitations that you may encounter, and what you can do about them. Let’s get started. Table of Contents:How do these limitations impact your business?1. Storage LimitsHow to manage this:Regularly monitor your storage usageImplement data retention policies2. File Size Limit and Path LengthHow to manage this:Educate your usersConsider third-party tools3. Item Limits in Lists and LibrariesHow to manage this:Use metadata4. OneDrive Sync LimitationsHow to manage this:Monitor the sync statusCheck version history5. Permissions and Security ScopesHow to manage this:Regular auditsPermission management policy How do these limitations