Ryan Clark

Do you need an automated system that systematically deletes content in your intranet? In this SharePoint administration guide, I’ll show you how to create a SharePoint retention policy and how it affects the site collection. Let’s get started. What is a retention policy in SharePoint? Organizations today receive so much data that they’re likely to run into storage issues in a few months. Although cloud solutions like OneDrive allow upgrades in storage space, it doesn’t solve the main problem. Many of the data retained in storage drives become unnecessary after a set amount of time. Related: How to Manage SharePoint Storage Limits (Microsoft 365)

Curious about whether to use a library or a folder? It’s natural since we all grew up creating folders in our computers to organize our files, right? In this article, I’ll talk about SharePoint libraries and folders and why it’s better to stay away from folders in SharePoint Online. Let’s get started. What is a document library? Before everything else, let’s start with defining the terms here, starting with what a document library is. Document libraries are containers of various types of files, and allow you to manage those documents and files in the library. Technically speaking, document libraries are lists. However, they

If only there was a way to add everyone on a site easily… Well, there actually is! Microsoft created default groups that will enable you to quickly add users to a SharePoint site. In this article, I’ll explain the everyone except external users group and how to add this group to a site. Let’s get started. What is the everyone except external users group? The everyone except external users access is perfect for employees (which is why I titled this article as it is). This group is one of the default groups created in a Microsoft 365 group (together with the everyone group). From

Have you heard about Microsoft Lists? It was announced back in 2020 in a Microsoft Build event and was hyped to bring new user experiences to the platform. In this article, I’ll take a closer look at Microsoft Lists like what features it brings to the table and some basics on using it. Let’s get started. What is Microsoft Lists? Remember SharePoint lists? Imagine being able to use it externally outside the context of SharePoint — like an independent app. That’s basically what Microsoft Lists is. It’s a smart app for organizing work, tracking data and info, and managing workflows. You will see

Got some questions about site owners and what they do? I got the idea to create a complete guide about it since some of my clients have been asking all sorts of questions about site owners. In this guide, I want to share everything you need to know about the SharePoint site owner group and answer relevant questions about it. Let’s get started. What is a SharePoint site owner? A SharePoint site owner is an individual who has been assigned permission to manage a specific SharePoint Online site. Site owners can create and manage lists, libraries, and pages within their

Is there a way to check your files and folders that have unique permissions? Yes, there is a way to see a list of all items in a folder or library that have unique permissions right inside the advanced settings for permissions. This is what I want to show you in this article. Let’s get started. What is the meaning of unique permissions? In SharePoint Online, there are various permission levels a user can have that can affect how that user can interact with SharePoint. Essentially, all items in a folder or library inherit permissions from the SharePoint site where

Need help with SharePoint search? SharePoint may have advanced a lot in the past few years, including its search feature. However, there might still be a few peaches left. In this article, I’ll share with you some search tips and tricks that I have learned over the years in using SharePoint Online. Let’s get started. How SharePoint search works Google’s search engine and SharePoint work a little similar though not completely the same nor different either. SharePoint search basically crawls the sites you have in your intranet and indexes all the contents in it. In a nutshell, it works like

What is the modern experience all about in SharePoint? Well, it’s pretty standard that it will get quite the spotlight that it’s getting. It’s a vast improvement from what the classic experience was like. In this article, I’ll introduce SharePoint Online’s modern experience and what makes it so enticing. Let’s get started. What is the modern SharePoint experience? Modern experience is a reimagined version of SharePoint, giving users a totally new user experience compared to the classic experience. Some think that the main difference between the classic and modern versions lies in the user interface alone. However, if you look