Ryan Clark

Confused about the different security groups in SharePoint? In this guide, I will share an overview of SharePoint security groups and the small things you need to know about them. Let’s get started. Definition and functionality of SharePoint security groups SharePoint security groups play a vital role in maintaining the security and integrity of your SharePoint environment. Security groups are used to manage access and permissions for users, allowing you to control the three primary actions within SharePoint sites, libraries, and lists: The primary functionality of SharePoint security groups is to group users together based on their roles, responsibilities, or […]

Got a document stuck in check out? In this short guide, I will explain step-by-step how you can force check in a document so you can use it again freely. Let’s get started. How does the document check in/check out work in SharePoint? If you’re new to SharePoint Online, you might be confused about what the check in/check out feature is. Think of it as something related to how libraries work. You check out a book to read or edit and then return it (check in). Documents in a document library in SharePoint work the same way as users check

Can you send files to SharePoint using email? In this tutorial, I will show you a method you can use to send files to a modern SharePoint document library and how to set it up. Let’s get started. What do you need to send files by email to SharePoint? First things first… I’m sorry to say that the modern experience in SharePoint Online doesn’t have an incoming email feature. That doesn’t mean though that it’s impossible. It simply means you have to set it up yourself. For this, you will need two things: How to set up a SharePoint to

Do you need to copy files and folders to another SharePoint site in the tenant? With the modern experience in SharePoint Online, it’s never been easier to do that. I will explain that step-by-step here. I’ll get started. Do you need special permissions or roles? Not everyone in the SharePoint environment will be able to move files. Take note of the following: These are the basics. But it can vary depending on your organization’s setup and policies. Always check with your SharePoint administrator if you’re unsure about the permissions. Related: SharePoint Permissions Explained: How Permission Levels Work Step-by-step guide on

Do you want to restore a page to its former appearance? Fortunately, it’s easy to do so. In this short guide, I will show you step-by-step how to restore a SharePoint page to a previous version. Let’s get started. What does restoring a page do in SharePoint Online? SharePoint Online has a feature known as version history, which automatically keeps track of all the changes made to the page content. In other words, each time a page is edited and saved, a new version is created and added to the version history. Related: SharePoint Version Control: The Strongest Feature? The

Got a problem with your SharePoint document library? An easy solution for that is to restore it to a previous version. If deleted, well, you can restore it within 93 days after it was deleted. Let’s get started. Prerequisites or requirements for restoring a document library There are several reasons why restoration is needed. Some of these reasons are: Fortunately, there are only a few requirements, some of them might even depend on why you need to restore that library. The prerequisites are the following: Deleted items in SharePoint are kept in the recycle bin for a period of 93

Thinking of using the attachments section in a list? You may want to hold it up. In this article, I will explain why attaching files to a list is bad practice and what the alternatives are. Let’s get started. What are SharePoint list attachments? The answer here is simple (you can skip the next few paragraphs). However, I want to start with the basics. So in SharePoint Online, there are two primary options for storing data: lists and document libraries. Related: SharePoint List vs Library: The Differences (Comparison) Basically, here is how they differ: Feature SharePoint List Document Library Basic

Need to change any user profile settings in the SharePoint admin center? In this article, I will show you how to manage SharePoint user profiles using updated screenshots in the new modern experience. Let’s get started. What is a SharePoint user profile? A SharePoint user profile is a personal account associated with a specific user in the SharePoint environment. Think of SharePoint as a big office building where people (users) come to work (interact with files, data, and each other). Just like each person in an office building has a specific desk or workspace, each user in SharePoint has a

Need to add someone outside your organization to a group? In this guide, I will show you the step-by-step process of adding an external user to a Microsoft 365 group, the permissions required, and more. Let’s get started. What is a Microsoft 365 group? For starters, a Microsoft 365 group is a shared workspace you can use for collaboration. It brings together a team and allows them to share different resources: The members of the group can access these resources to make it easier for them to work together. You can also create two types of groups — public (seen by all