Ryan Clark

Wondering if there’s a right way to name items in SharePoint? In this guide, you will learn about the naming conventions in SharePoint, why they matter, the common pitfalls to avoid, and many more. Let’s get started. Why Naming Conventions Matter Naming conventions are more than just a superficial layer: They are the backbone of efficient navigation, searchability, and administration. Here are reasons why it’s important to get the naming conventions right: 1. Easier Navigation Using clear and consistent naming conventions paves a smooth road for everyone who accesses your SharePoint site. This is crucial not just for document name […]

Need a data storage solution for your business? In this guide, you will learn more about SharePoint vs network file share as two popular choices, and how to choose between the two. Let’s get started. What is SharePoint? SharePoint serves as a versatile platform that can function either in the cloud or on-premises. Before we talk about anything else, let’s review the facts about SharePoint including its features and pros and cons. Note: If you’re already familiar with SharePoint, feel free to skip this part. Definition and Overview Basically, SharePoint is a web-based collaboration platform that integrates with Microsoft Office

Having problems with subsites? In this guide, let’s talk about how to disable subsite creation in SharePoint Online. Let’s get started. What is a subsite? A subsite in SharePoint Online is simply a smaller site created within a top-level site. It inherits permissions, settings, and navigation from its parent site. Here are some key aspects of subsites: Subsites were widely used before in the classic SharePoint, but they’re now less favored. The reason is that Microsoft promotes a flat architecture using site collections and hub sites instead of subsites. In a way, subsites offer a structured navigation, but they can

Did you notice that lists now open in the List app by default? In this short guide, you will learn how to solve the issue of SharePoint lists opening by default in the Microsoft Lists app and why it’s happening. Let’s get started. Problem: Lists are opening by default in the Lists app At first, I thought it was a glitch until it happened to all SharePoint lists (even new lists) on my sites. If you’re not aware yet, when you open a SharePoint list URL, it will automatically open in the Microsoft Lists app. Because of this, you won’t

Need a new subsite? In this guide, you will learn how to create a subsite in SharePoint, how it’s different from a regular site, and how to move it to another site. Let’s get started. What are subsites in SharePoint Online? A subsite is essentially a smaller site that exists within a larger SharePoint site — a child of the main site. This subspace can have its own unique settings, content, and even design. In terms of the differences: Think of a SharePoint Online site as the main library and a subsite as a dedicated section within that library. Related: SharePoint Subsite

Do you know anything about enterprise keywords? In this guide, you will learn everything about enterprise keywords in SharePoint, how to use and manage them, their limitations, and more. Let’s get started. What are enterprise keywords in SharePoint? In SharePoint, there are a myriad of tools you can use to enhance your content management experience. Among these tools, enterprise keywords stand out as a powerful feature. In essence, enterprise keywords are tags you can assign to content across your SharePoint environment. These tags aren’t limited to a specific term set or group: Which gives you the flexibility to categorize content

Not sure when to use folders vs metadata? In this guide, you will learn the basics of SharePoint folders and metadata, their differences, use cases, and best practices. Let’s get started. Using SharePoint Folders SharePoint Folders are a bit like the Windows Explorer system. They are digital containers that allow you to organize your documents and items in a hierarchical manner. You can create folders to help categorize and manage your documents. Just like the traditional file explorer on your computer, they offer a way to group related files together, making it easier for you to locate and manage them.

Confused about these two groups? In this guide, you will learn the differences between SharePoint groups and Active Directory groups, their pros and cons, use cases, and more. Let’s get started. Definition and Key Features Both groups are essential tools to effectively manage permissions in SharePoint. Especially when dealing with a SharePoint site collection or even multiple SharePoint site collections. What are SharePoint Groups? Basically, SharePoint groups are collections of users that are created within SharePoint to manage permissions and access to SharePoint sites and resources. These groups work in SharePoint groups exclusively. Here are its key features: In terms

Need to add long links to your list? In this guide, I will show you two methods you can use to add hyperlinks that are more than 255 characters to a list. Let’s get started. The Problem With Long Links I bet you encountered a problem while putting in a long link, right? Well, that’s because SharePoint Online only allows a maximum of 255 characters in a hyperlink field. Per Item Edit In case you’re wondering… Even if you use whatever method possible, as long as the SharePoint reads more than 255 characters on the hyperlink column, it won’t go