Ryan Clark

Not sure which type of column to create? In this guide, you will learn the differences between site columns and list columns in SharePoint Online and what their use cases are. Let’s get started. Columns in SharePoint When you’re working with SharePoint, one of the most fundamental aspects you will encounter are SharePoint columns. These are crucial elements that help you organize, categorize, and manage your data effectively. There are two types of columns in terms of reusability: List Columns List columns, as the name suggests, are SharePoint columns that you create within a specific SharePoint list or document library. […]

Got a subsite you want to transfer? In this short guide, you will learn the legacy of subsites and how to move a subsite to another site in and outside its parent site collection. Let’s get started. The Legacy of Subsites Before I show you the steps, I want to ask this first: Do you really need that subsite? Will creating a new site collection and moving the files there take a more significant time? The reason I am asking is that subsite is a legacy feature — and SharePoint Online seems to be moving to a flat structure hierarchy. The newer

Confused about the different security groups in SharePoint? In this guide, I will share an overview of SharePoint security groups and the small things you need to know about them. Let’s get started. Definition and functionality of SharePoint security groups SharePoint security groups play a vital role in maintaining the security and integrity of your SharePoint environment. Security groups are used to manage access and permissions for users, allowing you to control the three primary actions within SharePoint sites, libraries, and lists: The primary functionality of SharePoint security groups is to group users together based on their roles, responsibilities, or

What settings will you find on the document library settings page? In this article, I will provide an overview of the document library settings page on SharePoint Online and each item on the page. Let’s get started. Understanding SharePoint Libraries Technically, a document library in SharePoint is a place where you can store, organize, and collaborate on files with other users. As a SharePoint user, you will find libraries to be one of the most useful and powerful features of the platform. Related: SharePoint Document Library Types: Differences Between Them Creating a SharePoint Library Before anything else, in case you’re

Got a document stuck in check out? In this short guide, I will explain step-by-step how you can force check in a document so you can use it again freely. Let’s get started. How does the document check in/check out work in SharePoint? If you’re new to SharePoint Online, you might be confused about what the check in/check out feature is. Think of it as something related to how libraries work — you check out a book to read or edit and then return it (check in). Documents in a document library in SharePoint work the same way as users check out

Can you send files to SharePoint using email? In this tutorial, I will show you a method you can use to send files to a modern SharePoint document library and how to set it up. Let’s get started. What do you need to send files by email to SharePoint? First things first… I’m sorry to say that the modern experience in SharePoint Online doesn’t have an incoming email feature. That doesn’t mean though that it’s impossible. It simply means you have to set it up yourself. For this, you will need two things: How to set up a SharePoint to

Do you need to embed something on your SharePoint page? In this short guide, I will show you how to embed using iFrame in SharePoint, step-by-step, and what to do when encountering an error. Let’s get started. What is an iFrame? Okay, let me go over this subject quickly to enlighten you on what we’re talking about here. Basically, an iFrame, or “inline frame,” is an HTML document embedded inside another HTML document on a website. This allows you to insert content from another source (another webpage, a video, etc.) into your current page without having to redirect or reload

Do you need to copy files and folders to another SharePoint site in the tenant? With the modern experience in SharePoint Online, it’s never been easier to do that. I will explain that step-by-step here. I’ll get started. Do you need special permissions or roles? Not everyone in the SharePoint environment will be able to move files. Take note of the following: These are the basics. But it can vary depending on your organization’s setup and policies. Always check with your SharePoint administrator if you’re unsure about the permissions. Related: SharePoint Permissions Explained: How Permission Levels Work Step-by-step guide on

Do you want to restore a page to its former appearance? Fortunately, it’s easy to do so. In this short guide, I will show you step-by-step how to restore a SharePoint page to a previous version. Let’s get started. What does restoring a page do in SharePoint Online? SharePoint Online has a feature known as version history, which automatically keeps track of all the changes made to the page content. In other words, each time a page is edited and saved, a new version is created and added to the version history. Related: SharePoint Version Control: The Strongest Feature? The