Ryan Clark

What are the options to do backup and restore in SharePoint? In this guide, let’s talk about how you can backup and restore in SharePoint in case there are some problems. Let’s get started. ⚠️ Note: The content of this article is written with SharePoint Online in mind. SharePoint Online Backup vs SharePoint On-Premises If you have used both versions, it’s unfortunate to say that SharePoint Online has fewer built-in backup options. Some key differences include: You can say that SharePoint Online is a little convenient since Microsoft handles it, but it lacks detailed control. On-premises, on the other hand,

Conscious of your permission management? In this guide, we will go over different permission management strategies to maintain security and efficiency. Let’s get started. Best Practices for Permission Management I call these “best practices” because these are things that when done, can help you keep SharePoint secure and easy to use. Here’s the first one: 1. Assign Permissions at the Site Level If you want to keep things easier to manage later on, then managing permissions at the site level couldn’t be simpler. That’s because: Besides preventing unnecessary complexity, assigning permissions at the site level makes onboarding new users faster.

Want to know more about site permissions? In this guide, let’s talk about site permissions, the default permission groups, how to manage them, etc. Let’s get started. Site Types and Permission Structures As you may know, SharePoint has different site types, each with unique permission structures. Here they are: 1. Team Sites As its name suggests, team sites are created for collaboration, and they’re usually connected to Microsoft 365 groups. Its key features include: One important thing to note here is that when a team site is created, a Microsoft 365 group is also made. Group owners control membership, while

Want to learn more about RBAC? In this guide, let’s discuss role-based access control in SharePoint Online and how to implement it. Let’s get started. Core Components of RBAC in SharePoint Online As its name suggests, role-based access control relies on key components to control access efficiently in SharePoint. These components include: We will discuss each of these components shortly but suffice to say that they have a role in proper access management. Roles and Permission Levels You’re already familiar with roles and permission levels, which basically define what actions users can take in SharePoint. The default roles are site

Not sure how to set up unique permissions? In this guide, let’s talk about how to easily set up unique permissions in SharePoint Online. Let’s get started. How Does Unique Permissions Work As you may know, permissions are inherited from the parent SharePoint site, library, or folder. But it’s possible to break this inheritance and assign specific permissions, these are then called unique permissions. Here’s how it works: As for granting access, avoid using too many unique permissions as it can make permission management complicated. In fact, I think it’s best to limit their use and rely on SharePoint groups

Got some permission issues? In this guide, let’s talk about troubleshooting permission issues in SharePoint Online and how to fix them. Let’s get started. 1. Access Denied Errors This is the most common issue I have seen or heard from users. Well technically, it’s not an issue per se, unless the users believe they have the “correct” permissions. But this can happen for a few reasons: Solution: First, make sure that the user indeed has the right permissions, and for this, you can use the check permissions tool. This is hidden in the advanced permissions settings of a site, there’s

Want to create a custom user access? In this guide, I’ll show you how to easily create a custom user access level in SharePoint Online. Let’s get started. What are the default permission levels? As you already know, there are already built-in permission levels in SharePoint that control what users can do. These are: Each permission level serves a different purpose. For example, full control is typically for site owners, while read and view only for access but can’t make changes. Limited access, from its name, grants users access only to specific items, useful for sharing files without the whole

Need a more robust tool? In this guide, let’s talk about different permission management tools for SharePoint Online. Let’s get started. Key Features to Look Out For The reality is that managing permissions in SharePoint can be challenging. For example, if you didn’t know you could use groups to manage permissions, you might be doing it individually. That’s okay if you have 3 or even 10 users, imagine if you have 50 or 100. 🙁 Fortunately, there are tools out there that can help simplify this process, and let’s go over the features to look out for. Centralized Permission Control