Ryan Clark

Having inconsistent data in SharePoint lists? In this guide, let’s talk about list validation rules in SharePoint Online including implementation. Let’s get started. What is list validation? List validation is simply a way to control, to “validate”, what kind of data can enter into a list. It lets you set rules that check the values across multiple columns before allowing someone to save or update a list item. For example, you can set a rule that says: If someone tries to enter something that breaks that rule, they will get an error message that you have defined beforehand. You create

Confused about managing group access in SharePoint? In this guide, let’s about group permissions in SharePoint Online and what you need to know to set them up. Let’s get started. What are SharePoint groups? These groups are basically collections of users that you can manage together when assigning permissions. SharePoint groups are specific to a site collection in SharePoint Online and are created to manage permissions just for that site. Some may confuse them with Microsoft 365 groups, which are broader and touch different services, not just SharePoint. Anyway, the default SharePoint groups include: These default groups are created automatically

Need stronger security for your files? In this guide, let’s talk about the critical features of SharePoint Online data protection. Let’s get started. Current Trends and Challenges in Data Security As you know, new threats and technologies shape how organizations protect their data and information. There are new key trends today in data security, such as the ones listed below that help combat emerging threats: Increasing cyber threats are still the worst challenges as attackers constantly develop more advanced and predictable methods. Some examples include: Unfortunately, even the best security tools struggle to keep up with evolving threats. Organizations must

Want to get unified news and content across sites? In this guide, let’s talk about implementing SharePoint news and content rollup using web parts. Let’s get started. Can news rollup work in SharePoint Online? The main idea of news rollup is to collect news from multiple sources into a single, easy-to-access view. It can be done in SharePoint Online by gathering and displaying news from multiple sites in one place (on one site). There are a few ways to do this: Of all the options here, the best would be to use the highlighted content web part, as it allows

Want to learn how to set up a team site easily? In this guide, let’s talk about how you can easily set up a SharePoint team site as a beginner. Let’s get started. Step 1: Create a SharePoint Team Site The first step is to generate the site, which you can easily do by going to the start page represented by the home button. Click the Create site button: There are 2 types of modern sites in SharePoint: Since we’re talking about creating a team site, select the Team site option in the site classification section. After that, you will

Not sure where SharePoint Online can fit in? In this guide, let’s talk about the uses cases of SharePoint Online, especially from the POV of organizations. Let’s get started. 1. Intranet Portals Intranet portals are like private websites used within a company. These exclusive websites act as a central hub where employees can access important information, company updates, and resources. SPO is a highly customizable platform, so companies can use it to create a private website that serves as an internal hub. Here are examples of features that can play a part here: For example, organizations can set up a

Confused about SharePoint Online permissions? In this guide, let’s talk about how you can manage permissions in SharePoint Online. Let’s get started. Default Permission Levels and Groups Technically, there are several default permission levels in SharePoint that define what users can do on a site. The main ones are: Admins can also create new permission levels as needed, and these don’t modify or replace the default ones. Instead, they add custom options to meet specific needs, like a combination of one or more of the permission levels. Then, there are SharePoint groups, which help by grouping users together and assigning