SharePoint

Want to create a view? In this guide, I will give you a walkthrough of creating a view in a SharePoint list in a few simple steps. Let’s get started. What are views in SharePoint Online? From the name itself, views allow you to display list data in different formats for various reasons. They help present information in a way that would make them easier to understand in a more engaging style. There are different view types available in SharePoint Online: In addition, views can be “personalized” (private view) or public view. Personal views are only visible to the user […]

Need to disable external sharing on some sites? In this guide, I will walk you through the steps of disabling external sharing on sensitive sites in SharePoint Online. Let’s get started. What is external sharing? Basically, external sharing in SharePoint allows users to share content with people outside your organization. Levels of external sharing: Well, this feature is actually helpful in collaboration, but it also poses security risks if not managed properly. As for the management of external sharing, it can be configured at both the organization and site levels. This in turn allows administrators to control who can share

Can’t find the default groups? In this guide, I will walk you through the steps of creating the default groups in SharePoint Online. Let’s get started. What are SharePoint groups? Basically, these groups are collections of users that allow you to manage SharePoint permissions efficiently on a site. That’s because each group (including custom groups) has its own default permission levels. The default groups are the following: These groups help control who can access certain content and what actions they can perform on SharePoint sites. You can actually use these groups to assign permission to multiple users at once, which

Need to set the site storage limit? In this guide, I will walk you through the steps of setting the site storage limit in SharePoint Online. Let’s get started. Why set the site storage limit? Well, doing it is actually a practical approach to managing resources and ensuring smooth operations. Here’s what you get if you control the site storage limit: The ultimate goal is to prevent individual sites from consuming too much space and affecting the overall system performance. This ensures that you stay informed about usage patterns and can allocate resources where they’re most needed. I also recommend

Need some SharePoint apps? In this guide, I will walk you through the top-rated SharePoint applications for SharePoint that you can use right now. Let’s get started. What are SharePoint apps? If you’re not sure what they are, they’re technically tools that can add extra features and functionalities. Common types of SharePoint apps: They are designed to integrate seamlessly with SharePoint, with customization options that don’t require technical knowledge. If you want to look for them, they can be found from the Microsoft AppSource or developed in-house. 🙂 Top SharePoint Apps With that, here are the best SharePoint add-ins (some

Want to change the root site? In this guide, I will walk you through changing the root site in SharePoint Online from the admin center. Let’s get started. What is a root site in SharePoint? Basically, the root site is the primary entry point for your organization’s SharePoint environment. It’s automatically created when you set up Microsoft 365, and its URL is typically structured as: https://yourcompany.sharepoint.com Here are its key characteristics: The root site serves as the foundation of your SharePoint environment. That means you can’t connect it to a Microsoft 365 group. Well, think of it as the main

Want to change the site’s privacy settings? In this guide, I will walk you through the steps of changing a site’s privacy settings from private to public. Let’s get started. What are SharePoint site privacy settings? In SharePoint Online, there are two main privacy settings for sites: These settings control who can access and interact with your SharePoint Online site. In addition, you can see these choices right away when creating a modern team site. From the name itself, private sites are accessible only to designated members. On the other hand, public sites are accessible to everyone within your organization.

Everything has a limitation, even SharePoint Online. In this guide, I will walk you through these limitations that you may encounter, and what you can do about them. Let’s get started. How do these limitations impact your business? There are a few limitations that I consider “significant” enough to mention here. Unfortunately, these can lead to performance issues, data management challenges, and even potential disruptions. Some of the effects of these limitations include: On the bright side, you can use best practices (wrote lots of them here) to help mitigate or even resolve these issues. You can break down large

Want to create a new group for permissions? In this guide, I will walk you through the steps of creating a new group in SharePoint Online. Let’s get started. What is a SharePoint group? A SharePoint group is a collection of users who are given permission to access and interact with sites, lists, and libraries. Here are the types of default SharePoint groups: How do these groups simplify permission management? That’s simple — because of these groups, you don’t have to assign permissions to individual users one at a time. 😅 Instead of doing it on an individual basis, you assign permissions